Minutes from Open Body Meeting

Tuesday, March 6, 2001

The meeting opened with current directorate body members introducing themselves and opening the floor for meeting participants to introduce
themselves.

New Business

• Below are ideas that meeting attendees had for PAN's goals:
• More grad student involvement/job opportunities for grad students
• Development of regional work
• Special meeting for administrators working with Multicultural Affairs
• A mentoring component to PAN
• For Long Beach
  1. Get directorate members together the day before the conference starts
  2. Explore city to create bonding opportunities
  3. Set an agenda of activities
  4. Develop a fleshed out mentoring component of PAN
• Collaborate with other networks for programs & mixers
• Develop a database for PAN membership that analyzes their region, occupation & needs
• Develop a research agenda that looks at African American males retention in the higher education field, the stereotypes that exist and where are they in higher education
• Research the possibility of retreats for PAN membership
• Look into ways to encourage the involvement of HBCU's, Tribal and Latino institutions in ACPA
• Create networking opportunities for PAN members to decompress

Nominations & Elections

Election guidelines were set prior to nominations. The following rules were voted on and accepted:

• All positions will run from one convention year to the next.
  
• The Chair and Executive Secretary position will be held for two years.
  
• The Chair position would entail the Past Chair and the Present Elect Chair title.
• All other positions in the PAN directorate will be held for one year.

Nominations Results

Chair:
Renique Quick, Present Elect Chair
Susan Stuart, Past Elect Chair

Executive Secretary:
Temitope Fasoye, Uncontested

Social Coordinator:
Chayla Haines, Co-coordinator
Martine Hall, Co-coordinator

Website Coordinator:
Ed Marshall, Coordinator

Public Relations Coordinator:
Sam Jones, Co-coordinator
Intef Weser, Co-coordinator

NPHC Coordinator:
April Hamilton, Co-coordinator
Thom Nixon
Richard Marks
William Washington III, Co-coordinator

Fundraising Coordinator:
Courtney O'Meally, Uncontested

Publications Coordinator:
Colette Reid, Co-coordinator
Susan Johnson, Co-coordinator

Cultural Festival Coordinator:
Charla Coleman, Uncontested

Convention Colleague Coordinators:
Denise Shipley, Co-coordinator
Carlos Perkins, Co-coordinator

Minutes from Impromptu Meeting after the Cultural Festival

Tuesday, April 6, 2001

Goals to strive for

• Standard mode of operation for PAN
• Position descriptions fully fleshed out
• List-serv (Intef will be the administrator Temi will set it up)
• More social programs during convention
• Collaboration with other networks and standing committees
• Summer meeting
• Flyering convention site before it begins with PAN Events
• PAN dues that can be used for social programs (monies can be held in CMA budget as a line item)
• Work on being able to have info for PAN social events on registration page for the ACPA convention
• Work on instilling a sense of PRIDE in PAN members
• Ensure that we are all accountable for what we do
• Set dates for monthly meetings (via online or conference calls)
• Present ACPA deadlines in a timely fashion (program proposals etc) (Denise Shipley will check on this)
• Having PAN website linked to main ACPA page (Denise Shipley will look into this)

Reporting Structure

To ensure smooth lines of communications to Chairs, certain coordinators will report directly to one chair. All e-mail communication should involve CC'ing the executive secretary so requests or concerns can be recorded.

The Website, Publications, Fundraising and Public Relations coordinators will report to Susan Stuart. The Cultural Festival, Convention Colleagues, Social and NPHC coordinators will report to Renique Quick.

Thanks!
Temi Fasoye
PAN Executive Secretary

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