Section 1.

Name.  The name of this association shall be College Personnel Association of Colorado (CPAC).

Section 2.

Use of Name.  The name of this organization shall be employed in connection with official business and activities of the Association.  Individuals, organizations, or agencies without the approval of the Executive Council shall not use the name of the Association.

Section 3.

Purposes.

A.     To provide an organization for persons engaged in any phase of college personnel work in the state of Colorado.

B.     To maintain and improve standards in college student personnel work in the state of Colorado.

C.    To promote communication among various college student personnel professionals in Colorado.

D.    To conduct educational meetings and conferences.

E.     To stimulate research and creative work in the college student personnel field.

Section 4.

Affiliation.  The College Personnel Association of Colorado - CPAC is a division of the American College Personnel Association.

Section 5.

Autonomy.  The Association will be autonomous in the conduct of its affairs consistent with the Constitution and By-laws of the American College Personnel Association.

 ARTICLE II

Membership and Dues

Section 1.

General Membership.  Any person, student, faculty, or staff engaged in or interested in student personnel work in higher education in the state of Colorado is eligible for membership.

Section 2.

Rights and Privileges.  All members in good standing shall be entitled to attend Association conventions and meetings, shall be eligible to serve on Association committees and shall have voting privileges.  Only members who are members in good standing with the American College Personnel Association may hold office and serve on the Executive Council.

Section 3.

Dues.  To be in good standing, each member shall pay annual membership fees to the Association.  The amount of dues and due date for the Association shall be determined by vote of the Executive Council.

Section 4.

Non-Discrimination Statement. The College Personnel Association of Colorado - CPAC does not discriminate on the basis of race, color, national origin, religion, spiritual affiliation, gender, age, sexual orientation, or disability in any of its policies, procedures, or practices.  This non-discrimination policy covers membership and access to state programs and activities including but not limited to publications, workshops, and conferences.

 ARTICLE III

Meetings

Section 1.

Membership. College Personnel Association of Colorado - CPAC membership shall meet in business sessions at least once each year and shall hold such other meetings, workshops, and conventions as shall be deemed necessary by the Executive Council and/or the membership.  The general membership must receive notification of all official business meetings at least 30 days in advance.

Section 2.

Executive Council.  The Executive Council shall meet at anytime that it is deemed necessary.  The majority of the membership of the Executive Council shall constitute a quorum for the transaction of business.  All members of the Council must receive notification at least 7 days in advance.

 ARTICLE IV

Officers

Section 1.

Officers.  The officers of the Association shall be a president, a president-elect, a secretary and a treasurer.

Section 2.

Qualifications.  Each officer shall be a member in good standing of the American College Personnel Association and the College Personnel Association of Colorado - CPAC.

Section 3.

Terms of Office.  All officers shall be installed and take office on July 1^st and shall serve for a term of office of one year.  No member may serve in the same office for more than two consecutive terms.

Section 4.

Nomination and Election of Officers. 

A.     The President-Elect shall coordinate the nominations and elections committee process.

B.     The President-Elect shall submit to the Executive Council for its approval the proposed procedures for carrying out the annual election.

C.    The President-Elect shall conduct the election of officers through an electronic ballot process where available and mail in ballot where not available prior to May 1^st as determined by the Executive Council.

Section 5.

Vacancies.  In the event that the presidency shall become vacant the president-elect shall assume the presidency and shall serve the remainder of the term as well as the term for which the president – elect has been scheduled.  If a vacancy should occur in the offices of president – elect, secretary or treasurer, it shall be filled by presidential appointment from the remaining members of the Executive Council.

Section 6.

Duties. 

A.     President.  The president shall be the chief elected officer of the Association.  He/She shall preside at all state meetings of the Association, chair and preside at meetings of the Executive Council and represent the Association at the annual American College Personnel Summer Leadership Meeting.  It is the further responsibility of the president to assure representation of the Association at the American College Personnel Annual Convention and any regional meetings.  He/She shall maintain communications and records with ACPA and file an annual and mid-year report.

B.     President-Elect.  The president-elect shall in the absence of the president act as president at all business meetings of the Association and at all Executive Council Meetings.  He/She shall serve as coordinator of the nominations and elections process of the Association.  He/She shall succeed to the office of the presidency when his/her term as president-elect is completed.

C.    Secretary.  The secretary shall keep all records of the Association, shall keep minutes of all business sessions, shall distribute minutes to all members and conduct correspondence for the Association.  In the event the secretary cannot attend he/she shall send a representative to take minutes and distribute them.

D.    Treasurer.  The treasurer shall disperse funds subject to the approval of the president, shall make a financial report to the association at the annual business meeting and shall keep records of paid memberships.

Executive Council

Section 1.

Membership.  The Executive Council shall consist of the elected officers of the Association, the immediate past president of the Association and two elected members from the membership at large.  To the greatest extent possible the Executive Council should be representative of all geographic areas of the state and the various types of institutions within the state.

Section 2.

Qualifications.  Each member of the Executive Council shall be a member in good standing of the American College Personnel Association and the College Personnel Association of Colorado - CPAC.

Section 3.

Assumption and Term of Office.  Newly elected officers along with the members at large assume office on July 1^st and shall serve for a term of one year.  No Executive Council member may serve in the same office for more than two consecutive terms.

Section 4.

Nomination and Election.  Nomination and election of members at large shall be the same as for officers.

Section 5.

Vacancies.  Vacancies shall be filled by presidential appointment from the membership with approval of the Executive Council.

Section 6.

Duties. 

1. Executive Council. The Executive Council shall transact all necessary meetings of the membership, shall formulate and recommend policies to the membership, and shall carry out such activities as are directed by the membership.
2. Members at large (two positions).  The members at large shall assist with the committees and projects of the Association, such as the breakfast series, membership, conference planning, directory, fundraising, etc.  The needs of the Association and the interests of the members at large will determine the projects to be completed.
3. Immediate Past President. The Past President provides support and continuity for the Executive Council and will assist with committees and/or projects as negotiated with the President.

Section 7.

Removal of Officers or Executive Council Member.

A.     Grounds for removal of an officer include:

1.     Violation of Association policy.

2.     Failure to perform the duties of the office as set forth in by-laws of the organization.

3.     Failure to uphold the provision of these by-laws.

B.     An officer may be removed by the following process:

1.     A petition to remove the officer in question must be submitted to another officer.  Such petition must contain the signatures of 10% of the voting members of the organization.  When such a petition is received, the officer shall call a meeting of the organization to decide upon removal.

2.     The grounds for removal and defense are to be presented by the officer in charge at a regular or special meeting of the organization.

3.     The officer in question shall be provided an opportunity to present a defense either in person or in writing.

4.     A simple majority vote of the members present shall decide upon removal, with voting not to occur sooner than thirty minutes after presentation of the grounds for removal and defense has been made.  There must be quorum for the vote of removal.

Section 8.

Appeal of Removal of Officer or Executive Council Member.

A.     An officer may appeal his/her removal within 24 hours of the vote for removal by requesting a special appeal meeting of the organization.  The president, or president-elect, if the president is the officer being removed, shall notify all members of this meeting, which is to occur at least one week and not more than two weeks after the appeal request is received.

B.     The decision to uphold the vote for removal shall require a simple majority vote of the members present at the meeting.

 ARTICLE VI

Committees

Section 1.

General.  There shall be awards, conference planning, fund-raising, membership, communications and other such committees as are deemed necessary by the president in consultation with the Executive Council.

 ARTICLE VII

Meeting Procedures

The business of the Association shall be conducted according to Consensus and facilitated meeting management.

 ARTICLE VIII

Amendments

The Executive Council or any member of the Association may propose amendments to these by-laws.  Any amendment must be presented in writing to the membership at least 14 days before an electronic vote or the annual business meeting as determined by Executive Council.